4th Grant Period

Short Term Scientific Missions

Eligibility
Rules for cHiPSet (COST 1406)

2^nd
Call 4^th GP (Sep 2018)

Version 1.0

This document describes the
conditions of the second call of Short Term Scientific Missions for cHiPSet (COST Action 1406) in 2018. The 4^th
Grant Period has a remaining amount of 5.800 euros for this 2^nd call.

1. Grants

An indicative amount per time
duration of the grant are specified as follows:

The values in the above table are an
orientation and, in justified cases, could be increased (maintaining COST
support rules) depending mainly on the estimated living cost in the destination
requested. In any case, STSM must respect the following COST criteria:

1. They must have a minimum duration of 5 days.

2. They must have a maximum duration of 90 days.

3. STSM needs to be carried out in their entirety
within a single Grant Period and always within the ActionŐs lifetime.

Specific additional provisions will
be adopted to encourage the participation of Early Career Investigators (ECI)
in STSM. To qualify for these specific provisions, the following conditions
apply:

1. The mission must have a minimum duration of 91
days.

2. The mission must have a maximum duration of 180
days.

3. STSM performed by ECI need to be carried out in
their entirety within a single Grant Period and always within the ActionŐs
lifetime.

The calculation of the financial
contribution for each STSM must respect the following criteria:

á     
up to a maximum of EUR 2.500 in total can be afforded to each successful
STSM applicant;

á     
up to a maximum of EUR 160 per day can be afforded for accommodation and
meal expenses.

For ECIs, the calculation for an
increased financial contribution must respect the following criteria:

á     
up to a maximum of EUR 3 500 in total can be afforded to ECIs for missions
with a duration of between 91 and 180 days;

á     
up to a maximum of EUR 160 per day can be afforded for accommodation and
meal expenses.

2. Grant Global amount for the grants

For the 2^nd Call of this 4^th
Grant Period a remaining budget of EUR 5.800 is available to be split among a
variable number of grants.

3. Submission procedure and associated documents

1.    First of all, the candidate must register at the eCOST
system:

https://e-services.cost.eu/user/login/STSM

2.    
Afterwards, the candidates must send an email
to <J.C.Burguillo@uvigo.es> with the subject <CHIPSET: STSM GRANT> within the deadlines,
providing ALL these extra documents as attachments:

a.    The STSM application form available at:

http://chipset-cost.eu/index.php/stsm-new-calls

b.    A short CV (2 pages)

c.     An invitation letter from the host institution, for the period
requested, stating clearly the Working Group from the cHiPSet COST Action related with the grant, and the activity to be performed.

d.    
An estimation of the costs for the
travel expenses and hosting. This can be done using telematic
tools (Booking, Expedia, etc.) or, for instance, a budget provided by a
university residence. These costs must be realistic, will be checked out, and
can be used to define the final amount of the grant to be provided.

Please send all your documents in pdf
format.

4. Deadline and grant period

The deadline for submitting the form
to this call will be Saturday 22^th of September 2018. The period to
perform the whole grant must fit within the interval starting the 1^st
of October 2018, and ending before the 30^th of December 2018.

5. Evaluation

The STSM coordinator will perform a
priori evaluation for each grant, and check out if there are some missing
documents. Then he will issue a grant assignment proposal to be discussed by
the evaluation committee composed by: the STMS coordinator, the working group
leaders and the scientific coordinator of the COST Action. The evaluation
committee will reach a common agreement avoiding conflicts of interest.

The rules
for ranking the applicants will be decided according with the priorities stated
by the Vademecum, i.e., considering: the number of candidates, number of ECI applicants, the PhD students,
gender balance, working group balance, work aligned with the interests of the
COST Action working groups, etc.

6. Selected grant-holders

After evaluation, there will be a
list of approved grants, and eventually another one with substitutes, in case
of any applicant from the first list does not finally use the grant and resigns
on time. Special measures can be taken with candidates resigning out of time,
or using inappropriately the grant.

7. After performing the grants

After performing the grant, the
candidate has to provide:

1.    The travelling tickets or boarding passes.

2.    A report describing the activities performed at the hosting institution.
Template available at: http://chipset-cost.eu/index.php/stsm-new-calls/

3.    A five-minute presentation describing the outcomes of the STSM grant.

Once approved, the COST association
will pay the agreed grant amount.

More information at: http://chipset-cost.eu/index.php/grant-manual/